Working Remote Tax Implications in the USA | LegaMart Articles
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Working Remote Tax Implications in the USA


Employees that work remotely can do so from any location. However, that freedom comes with obligations, just like other benefits. Even while taxes for remote employees are typically not more complicated than those for office workers, most tax education resources are geared toward those who operate in conventional settings. People who travel or work from home may lack access to the required information. This information on working remote tax implications in the USA might assist you in maintaining compliance if you operate remotely or have employees that do.

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Working Remote Tax Implications in the USA(while working remotely from the US)

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Employees typically file state and federal taxes in the US. US employees pay taxes at the federal level based on where they work, not where their employers are based.

Tax implications in the USA, as well as State taxes, are harder to understand. For instance, a worker who resides in Washington and works remotely for a California-based business can do so without paying California state taxes. However, remote employees who visit another state and do business there might be required to submit a nonresident state tax return. Remote workers are exempt from filing nonresident state tax returns unless they physically travel to another state and work there.

A reciprocity agreement may shield employees from state taxes.

There isn’t a state income tax in every state. In Alaska, Florida, Nevada, New Hampshire, South Dakota, Tennessee, Texas, Washington, and Wyoming, employees were exempt from state taxes in 2020. Texas’ state constitution expressly precludes the establishment of a state income tax. These states only require federal tax returns to be filed for remote workers who don’t perform employment in other states.

Physical location continues to be the deciding factor for which taxes employees in the US pay. Employers must carry out their obligations to withhold state taxes from personnel hired outside their home states on a state-by-state basis.

Working Remote Tax Implications in the USA(While working remotely outside the US)

Every nation in the globe has its unique set of tax laws. It would be as futile as trying to count the sand grains on a seashore to attempt to encapsulate international tax regulations in a few phrases. Let’s focus on tax obligations for remote workers who reside outside of the United States but are employed by American businesses for the time being.

Non-citizens who work for companies with US headquarters but reside abroad are not subject to US taxation. While you might have to fill out some paperwork if you’re an American working abroad, you typically just have to pay taxes in the nation where you reside and work. High earners who work abroad and make over $100,000 annually may still be subject to tax implications in the USA. Americans working abroad are required prepare to file tax returns, even with no debt.

American businesses cannot directly hire workers from other nations. A US corporation must either go through the drawn-out and challenging process of setting up its local legal entity (which can take months and cost thousands of dollars) or hire the employee via an employer of record or EOR, like Remote, to hire a person who lives abroad.

Independent contractors outside the United States must keep in mind to set aside funds for their taxes. In general, employers don’t deduct taxes from contractor wages or pay taxes to the government on their behalf. Contractors should examine local regulations for precise tax rates and money-saving advice because tax rates for contractors vary from country to country.

Independent contractors and taxes

Professionals that work independently sell their services to customers, typically businesses. They usually work for themselves or run a small business, and you can hire them on a project-by-project basis or for a set amount of time.

According to the IRS, a person is an independent contractor in the US “if the payer has the power to control or direct only the product of the job and not what will be done and how it will be done.”

It’s simple to pay taxes as a contractor. Independent contractors pay taxes on their own. It depends on where you live and where your independent contractor business is registered. You must pay income and self-employment taxes in the jurisdiction where your business is registered and where you spend most of the year living.

You will therefore pay taxes in the jurisdiction where your commercial activity is registered. Finally, to confirm that the job is lawful, a contractor must only submit a few forms to the US government and the local government. As a result, your organization need not worry about where and how to file your payroll taxes. Contractors are exclusively responsible for filing self-employment tax returns. Consequently, being a contractor is ideal if you’re seeking remote employment. In this method, getting hired will be more straightforward.

Should you pay taxes in the US or not?

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We should examine further information to decide whether or not you should pay taxes in the US. According to the IRS, where the services are rendered determines the source of the income earned from providing services. As a result, if you work as an independent contractor for a US corporation overseas, the revenue you get isn’t regarded as coming from the US as long as every component of the service is provided outside the country.

Due to the fact that a contractor doesn’t pay taxes in the US, a US corporation doesn’t process their payroll there. However, to avoid paying US taxes when the foreign independent contractor completes the portion of their job here, the following requirements must be met:

● The contractor was in the country for less than 90 days in a tax year.

● The contractor is not paid $3,000 in total.

● The contractor pays for work for a company or office abroad.

A US firm is exempt from reporting or withholding taxes in the US if all conditions are satisfied.

Double taxation agreements

Different double taxation remedies are available to those who work for US firms, preventing them from paying income taxes twice. Taxation agreements can make paying taxes easier for people who work for US companies while residing abroad.

You won’t pay taxes twice because most nations have established tax treaties with one another. For instance, as a US person working overseas for a US corporation, you will primarily be responsible for paying taxes in your home nation. If you are an American, the remaining amount will be applied to your debts in the US.

How remote workers can pay less in taxes?

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There are various ways for remote employees inside and outside the United States to reduce their tax obligations. Here are some recommendations:

Know whether you are an employee or a contractor

If you haven’t made the nature of a relationship explicit in writing, don’t presume it. Find out if you are an employee or a contractor by consulting your local laws and contracts. When an employer realizes they have misclassified a worker, they must immediately fix the problem.

Familiarize yourself with local tax laws

Various income tax rules and regulations exist in different nations, states, regions, and localities. Find out about local regulations before you relocate and file your taxes there. Employees may discover that working with a tax expert is frequently less expensive and more straightforward than navigating new areas. Employers employing overseas contractors and workers often require the support of a PEO or an EOR to maintain compliance.

Request a direct hire from your employer via an EOR

People who operate as contractors or employees outside of the United States don’t always receive the assistance they require. Payroll, benefits, taxes, and compliance can all be delegated to an EOR like Remote, allowing businesses to guarantee compliance with local labour and tax laws while improving the working environment for their multinational staff.


As you can see, there are numerous options for working remotely for a US corporation. Additionally, US citizens who live and work abroad can save money on taxes.

The income exclusion provided in the US can benefit Americans who reside and work overseas for US or international businesses. Although it’s the overseas earned income exclusion, it can also be generated domestically in the US. Therefore, you can eliminate your US tax obligation by utilizing this exclusion.

In the US, individuals can deduct up to $108,700 from their taxable income in 2021. However, for US citizens to be eligible for the foreign-earned income exclusion, they must satisfy one of the IRS tests. These tests demonstrate that you do reside overseas.

They will verify your presence when you must prove that you have permanent residence in another country. In addition, on the physical presence test, you must demonstrate that you have spent a minimum of 330 consecutive days outside the US in the previous 365 days. 

If you are interested in learning more about the important remote tax implications that may affect you, we encourage you to schedule an appointment with our professionals!

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